SCEJ Regional Meeting in Himeji 2014: Guideline for E-Mail Applicants

Apply on the web, if possible, to avoid making any mistakes in the format. If you already have an application form in the e-mail format, you can copy it to the e-mail format application form on the web.

Follow the step-by-step instruction described below if you submit an application form by e-mail.

Send an e-mail to the format request address, request-ks2014www3.scej.org. The content of the mail will be ignored.
According to the ‘Application format’ which is automatically sent back, prepare an application form.
Send the application form to the application address, apply-ks2014www3.scej.org.
The application form is automatically processed and the response is sent back.

If the application form is imperfect,
it is not accepted. The form is sent back with comments on problems. Correct the form contents and send it again to the application address.
If the application form is perfect,
it is accepted and the acknowledgement e-mail is sent back.

The ‘Application format’ which is automatically sent back in response to the e-mail to the format request address includes the instruction shown below as well as ‘Topics code list’ and ‘Inquiry guideline’. That is why you need not to get the ‘Application format’ by sending an e-mail to the format request address, request-ks2014www3.scej.org, if you read this page.

The term of application is from 1st August 2014 by 11:00 pm of 12th September 2014 (JST).

General notice

The presentation program will be organized so that the speaker and group head do not appear at different rooms at the same time if they present more than one papers.
The accpeted applications are automatically listed on a web page. You can check the processing result of your application on the web.
Correction of the submitted application can be made only by the application deadline.

Sample

(Lines beginning with `#' are comments.  Don't input them.)

Topics: 1-a, 3-b
    # Choose topics codes from the symposium and topics list.  
    # Input the first and second choices in this order.
Title: The SCEJ on-line application system
    # The title should be no longer than 80 characters.
EnglishTitle: the scej on-line application system
    # The title should be no longer than 80 characters.  Special 
    # characters such as Greek should be spelled out like 'alpha' 
    # in English.
Author1: *Tanaka I., Tanaka I., Eng. U., Ful, 8512345
Author1alphabets: Tanaka I., Eng. U.
Author2: Smith A., Smith A., Eng. U., Stu(M), 9012345
Author2alphabets: Smith A., Eng. U.
Author3: Saito H., Saito H., Sci. U., Oth,
Author3alphabets: Saito H., Sci. U.
Author4: Kennedy B.J., Kennedy B.J., New York U., Oth,
    # Type the author name in alphabets, author name in Katakana 
    # (or repeat that in alphabets), affiliation (short name), 
    # membership, member ID in this order.
    # - Put * ahead of the name of a speaker.
    # - A name should be in order of family name and initials of 
    # given name and middle names.
    # - Separate the institute/company names, if an author belongs 
    # to some institutes/companies, by slashes in the affiliation 
    # field.
    # - Katakana name is preferred for checking schedule but type 
    # the name in alphabets again if you cannot input Japanese 
    # characters.
    # - Separate the institute/company names, if an author belongs 
    # to some institutes/companies, by slashes in the affiliation 
    # field.
    # - If an author does not belong to any institutes or companies, 
    # input `none' or `formerly (institue/company name)'.
    # - Type `Ful' for full membership (including honorary full 
    # membership), `Cor' for corporate membership, `Stu(D)' for 
    # student membership of doctor program student in the latter 
    # period (3rd-5th year), `Stu(DF)' for student membership of 
    # doctor program student in the former period (1st-2nd year), 
    # `Stu(M)' for student membership of master program student, 
    # `Stu(UG)' for student membership of undergraduate student, 
    # `Stu(CT)' for student membership of college of technology 
    # student, `Div' for divisional membership, `Int' for international 
    # membership (including international student membership and 
    # international concord membership), `Aff' for affiliate institute 
    # membership, or `Oth' for educational membership and nonmember 
    # in the membership field.
    # - Type the SCEJ member ID number in the member ID field, 
    # type `0' if you are applying for the membership now, or type 
    # `-1' if your do not know the member ID number.  A divisional 
    # member should type the name of the SCEJ division and its 
    # member ID number if given.  Members of the cosponsering or 
    # authorizing affiliate institutes should input the name of 
    # the institute and its member ID number if given.
Author4alphabets: Kennedy B.J., New York U.
    # Type the author name in alphabets and affiliation (short 
    # name in Engilish) in this order.
    # - A name should be in order of family name and initials of 
    # given name and middle names.
    # - Separate the institute/company names, if an author belongs 
    # to some institutes/companies, by slashes in the affiliation 
    # field.
    # - If an author does not belong to any institutes or companies, 
    # input `none' or `formerly (institue/company name)'.
Abstract: The Society of Chemical Engineers, Japan abolished paper-
    based submission of application for the paper presentation 
    at the meetings.  Only on-line application can be accepted 
    now.  The present software and hence application procedure 
    were first used for the 65th annual meeting of the society 
    (2000).
    # The abstract should be no longer than 300 characters.  Multiple 
    # line input can be accepted.
Keywords: multi-phase reaction, beta-cyclodextrin, 13C NMR
    # Input three or less keywords.  Special characters such as 
    # Greek should be spelled out like 'alpha' in English.  No 
    # superscripts, subscripts, or italics should be used.
Password: TmRvoE214
    # Input a password which will be necessary when uploading a 
    # preprint manuscript.
GroupHead: Kenedy B.J.
    # The group head can be the supervisor/adviser.  The presentation 
    # and chair schedule of the group head and speaker will be 
    # taken into account when organizing the presentation program.
GroupHeadE-mail: bjkenedy@scej.org
    # Input the e-mail address of the group head.
Applicant: Tanaka I.
    # The name of the applicant that fill and submit the application 
    # form.
MemberID: 9912345
    # Input the SCEJ member ID number in the member ID field, input 
    # `0' in the member ID field if you are applying for the membership 
    # now, or input `-1' if your do not know the member ID number.  
    # A divisional member should input the name of the SCEJ division 
    # and its member ID number if given.  Members of the cosponsering 
    # or authorizing affiliate institutes should input the name 
    # of the institute and its member ID number if given.
Affiliation: Department of Chemical Engineering, Engineering University
    # Input the department name and institute/company name in the 
    # Affiliation field.  Input the postal code, postal address, 
    # office phone number, and fax number in the following fields.
PostalCode: 550-0004
Address: Osaka Science and Technology Center Building, 1-8-4 Utsubo-
    honmachi, Nishi-ku, Osaka, Japan
PhoneNumber: +81-6-6441-5531
FaxNumber: +81-6-6443-6685
E-mail: kako@www2.scej.org
    # The acknowledgement number will be sent to the e-mail address(es) 
    # given in this field.  Copy of the acknowledgement e-mail 
    # will be sent as well to the sender of the form.  Regardless 
    # of the e-mail address in this field, the failure notice will 
    # be sent to the sender of the application.  If this item is 
    # not given the applicant E-mail address will be extracted 
    # from the application e-mail.
Remark: 
    # The remark field will be sent to the organizing committee, 
    # and therefore processed by humans.  Input nothing unless 
    # you have anything important the organizing committee should 
    # respond.
End:
    # The last line should be `End:'.

Template

You can copy the following lines:

-- below this line --
Topics:  , 
Title:
EnglishTitle:
Author1:  , , , , 
Author1alphabets:  , 
Author2:  , , , , 
Author2alphabets:  , 
Author3:  , , , , 
Author3alphabets:  , 
Author4:  , , , , 
Author4alphabets:  , 
Author5:  , , , , 
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Author6:  , , , , 
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Author7:  , , , , 
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Author8:  , , , , 
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Author9:  , , , , 
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Author10:  , , , , 
Author10alphabets:  , 
Author11:  , , , , 
Author11alphabets:  , 
Author12:  , , , , 
Author12alphabets:  , 
Author13:  , , , , 
Author13alphabets:  , 
Abstract:
Keywords:  , , 
Password:
GroupHead:
GroupHeadE-mail:
Applicant:
MemberID:
Affiliation:
PostalCode:
Address:
PhoneNumber:
FaxNumber:
E-mail:
Remark:
End:
-- above this line --